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Intrascript Android Dictation App Instructions

DOWNLOAD & LOGIN:

Go to your Google Play Store and download the Intrascript Dictation App.

Once it is download, open the app:

Click on Open Settings:

Once you are in the Settings section:

  1. Type in your URL and Username.
  2. Choose if you would like your files to purge after a specific amount of days under Voice Rententions.
  3. And choose if you would like the Auto Login feature on or off.
  4. Click Submit.

You may now log in to the app with your password:

TO DICTATE:

Click on New and you will be brought to the Dictation Screen (or click on a patient name if you are using the Schedule).

  1. Hit Rec. to start your dictation. You can stop, start, pause, etc. as needed, and also listen to your file.
  2. There is a place to enter in the Patient Name, MRN, Report Type, and if you want the file to have a Stat priority. If you have barcodes on patient charts that are linked to the patient demographics, you can scan the barcode by clicking on the barcode icon.
  3. When you are done with the file, hit Send to upload the file to the server, or you can hit Hold to place the file in your Drafts to append/send later.

The App Has Four Tabs:

SCHEDULE - Patient lists/info can be loaded to a website. The info would show up here and you can dictate on patients directly from this page, by clicking on the patient name. This will bring you to the dictation screen.

DRAFTS - If you are not ready to send a dictation right away, you can put the file on Hold in the Drafts section. From the Drafts, you can Append, Play, or Send a dictation.

OUTBOX - When a file is in the process of being sent/uploaded, it will show the progress on this page. You don't need to stay on this page while the file is sending, which allows you to dictate more files.

HISTORY - Displays all the files that you have dictated and sent. You can resend files from this page if needed, and the files will purge from this page depending on how many days you have set in your Preferences/Settings - Voice Retention.

TROUBLESHOOTING:

  • When you begin your first dictation, you may get a pop-up asking to access your microphone, click OK.
  • After a dictation has been sent, you still have options from the History Tab. If you click on the file, you have the option to Play, Resend, or Delete.
  • If you get an abrupt interruption during your dictation, such as a phone call, your file will be saved and placed on hold. You can find it in the Drafts Tab.
  • From the Drafts Tab, if you click on a file, you have the option to Play, Append Dictation, or Send.

USER DICTATION NOTES:

  • Change the Patient Name (required).
  • Put in an MRN, if needed.
  • Choose a Report Type (required).
  • Mark the file Stat.

To start the dictation, simply hit the rec. button.

If you need to take a break from the dictation, you have these options:

  1. Pause will stop the recording only. You can hit the rec. button to pause/start the dictation.
  2. The Stop button will stop the recording, but also allow you to either Play the dictation back or put the file on Hold.
  3. While the file is stopped, you can hit Play to listen to the dictation and you can also fast forward, pause, and rewind the file depending on what you need.

When you are finished with dictation:

  1. If you are ready to upload your file, simply hit the Send button.
  2. If you aren't ready to send your file just yet, you can put the file on Hold and your file will be stored in the Drafts tab.
    From Drafts, you can Play, Append, or Send your file.

Intrascript iPhone Dictation App Instructions

DOWNLOAD & LOGIN:

Go to your App Store and download the Intrascript Dictation App

Once it is download, open the app:

Click on Open Settings:

Once you are in the Settings section:

  1. Type in your URL and Username.
  2. Choose if you would like your files to purge after a specific amount of days under Voice Rententions.
  3. And choose if you would like the Auto Login feature on or off.
  4. Click Submit.

You may now log in to the app with your password:

TO DICTATE:

Click on New and you will be brought to the Dictation Screen (or click on a patient name if you are using the Schedule).

  1. Hit Rec. to start your dictation. You can stop, start, pause, etc. as needed, and also listen to your file.
  2. There is a place to enter in the Patient Name, MRN, Report Type, and if you want the file to have a Stat priority. If you have barcodes on patient charts that are linked to the patient demographics, you can scan the barcode by clicking on the barcode icon.
  3. When you are done with the file, hit Send to upload the file to the server, or you can hit Hold to place the file in your Drafts to append/send later.

Additional Features

The App Has Four Tabs:

SCHEDULE - Patient lists/info can be loaded to a website. The info would show up here and you can dictate on patients directly from this page, by clicking on the patient name. This will bring you to the dictation screen.

DRAFTS - If you are not ready to send a dictation right away, you can put the file on Hold in the Drafts section. From the Drafts, you can Append, Play, or Send a dictation.

OUTBOX - When a file is in the process of being sent/uploaded, it will show the progress on this page. You don't need to stay on this page while the file is sending. You can continue to dictate more files.

HISTORY - Displays all the files that you have dictated and sent. You can resend files from this page if needed, and the files will purge from this page depending on how many days you have set in your Preferences/Settings - Voice Retention.

TROUBLESHOOTING:

  • When you begin your first dictation, you may get a pop-up asking to access your microphone, click OK.
  • After a dictation has been sent, you still have options from the History Tab. If you click on the file, you have the option to Play, Resend, or Delete.
  • If you get an abrupt interruption during your dictation, such as a phone call, your file will be saved and placed on hold. You can find it in the Drafts Tab.
  • From the Drafts Tab, if you click on a file, you have the option to Play, Append Dictation, or Send.

USER DICTATION NOTES:

  • Change the Patient Name (required).
  • Put in an MRN, if needed.
  • Choose a Report Type (required).
  • Mark the file Stat.

To start the dictation, simply hit the rec. button.

If you need to take a break from the dictation, you have these options:

  1. Pause will stop the recording only. You can hit the rec. button to pause/start the dictation.
  2. The Stop button will stop the recording, but also allow you to either Play the dictation back or put the file on Hold.
  3. While the file is stopped, you can hit Play to listen to the dictation and you can also fast forward, pause, and rewind the file depending on what you need.

When you are finished with dictation:

  1. If you are ready to upload your file, simply hit the Send button.
  2. If you aren't ready to send your file just yet, you can put the file on Hold and your file will be stored in the Drafts tab.
    From Drafts, you can Play, Append, or Send your file.